Operations Administrator Pride Resource Partners

LLC - 3.0

San Diego, CA Job Details Full-time $28 - $32 an hour 1 day ago Qualifications Management ADP Mid-level Microsoft Office High school diploma or GED Project management Accounting QuickBooks SharePoint Payroll Associate's degree Communication skills Full Job Description Job Summary The Operations Administrator is primarily responsible for ensuring the smooth and efficient running of our day-to-day operations, including general office management responsibilities. Under close supervision, performs general clerical functions within established guidelines and priorities and in accordance with operational policies and procedures as well as relevant regulations.

Supervisory Responsibilities:

None.

Key Responsibilities:

General administrative tasks and office management: o Performing reception duties (greeting visitors, managing general answering service messages, etc.) o Sorting, scanning, and prioritizing incoming mail o Preparing outgoing mail and shipments o Assisting with utility, lease, and vendor management o Scheduling appointments, meetings, events, or work for management and staff o Event planning and coordination, including scouting event locations o Maintaining copy machines, fax machines, and other office equipment o Ordering and stocking general office supplies o Maintaining a clean and organized office environment o Coordinating catering orders and deliveries and preparing the serving area o Coordinating travel arrangements for business travel o Developing meeting agendas and producing meeting minutes/notes o Developing spreadsheets, reports, presentations, announcements, and newsletters o Other tasks as assigned Supports the Operations Manager, Operations Specialist, and all staff on an as-needed basis with tasks that may include but are not limited to: o timekeeping and payroll administration o client invoicing process o operating budget reconciliation and reporting o client contract management o general procurement o fleet management (license, registration, insurance) o insurance administration and compliance audit o general reporting o company workflow management, including maintenance of documents (editing, additions, changes, etc.).

Required Skills/Abilities:

Excellent communication and interpersonal skills Maintains professionalism at all times Strong in Microsoft Office Suite, SharePoint May require typing of at least 50 wpm with accuracy The perfect candidate is a team player and has several years of experience in assisting executives, management, and their teams with administrative tasks Proactive, self-starter, esprit de corps, problem-solver attitude.

Education and Experience:

High school diploma required. Associate degree or higher preferred Experience with payroll processing preferred Experience with invoicing/billing preferred QuickBooks Online experience preferred ADP Workforce Now experience preferred Asana experience preferred Professional services, consulting, engineering, accounting, and/or legal industry experience preferred Working Conditions This position offers a hybrid work environment of permitted remote work in conjunction with a partial in-company-office work schedule to be determined by supervisor. The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to move about the inside and outside of the location to access office equipment, etc. The person in this position frequently communicates with employees and must be able to exchange accurate information in these situations. Constantly operates a computer and other office machinery, such as a copy machine, etc. About Our Company Pride Resource Partners LLC (Pride) is a high-performance project management consulting firm headquartered in California. Pride is a CPUC-certified Diverse Business Enterprise that provides expert resources to corporate client project management organizations within the public and private sectors. We meet our clients' demanding requirements for outsourced project management and construction management solutions, including but not limited to providing project controls, material management and logistics, public and governmental outreach, construction oversight, QA/QC, and inspection services. Learn more about us at https://priderp.com/