Administrative Operations Professional

• family-owned automotive service company 4.

9 4.9 out of 5 stars Arvada, CO 80004 Seeking an administrative professional who is ready to grow with our established and successful automotive service repair company! We are family-owned and the fact that we won the BBB Torch Award for high business ethics says a lot about our values and strong moral approach. Our owner was also named the AAPEX National Automotive Shop Owner of the Year !

Check out these great benefits:

$65,000 per year salary Group health insurance Reasonable working hours

• NO WEEKENDS!

  Two work weeks total PTO and sick time off (6 sick days and 6 PTO days) PLUS paid holidays off
• 8 per year (two days for Thanksgiving and Christmas as well as the other major holidays) Company sponsored IRA/401k with match Great customer ratings
• averaging 4.8
• 5.0 stars on Google on thousands of reviews at six Denver Metro locations A clean and modern environment Tenured senior leadership
• 18 years (Owner/President), 17 (Director of Operations) and 6.5 years (District Manager)
• all of which have been advisors and store managers in our company Team outings 4-5x per year; we have a blast together!

This award-winning and family-owned automotive service company is rewarding talented and dedicated administrative/operations personnel with wonderful incentives and a strong culture of excellence, positivity and growth. If you have administrative and office management experience, as well as interest in automotive service and are motivated to become an integral contributor to our team, then we're serious about rewarding you with an incredible career opportunity! We pride ourselves on having a strong, committed team with a positive outlook and our team members strive to be the best of the best in their roles. Through our application and interview process, we aim to make sure that we are the right fit for you and to ensure you are the right fit for us. Check out our team member testimonial video here: https://www.urbanautocare.com/urban-autocare-careers/ You will receive on-the-job training specific to the role, equipping you with tools that are proven to achieve success. Applicants with 2 years or more of administrative or office management experience will be given preference A positive, self-motivated, detail-oriented person with superb communication skills will be our ideal candidate. Come, let us help you reach your highest potential!

Outline of responsibilities:

Assisting with new store openings Coordinating logistics and ensuring all necessary resources are in place for a successful launch. Invoice Audits Conduct regular audits of repair invoices to ensure appropriate timelines and profits are made. Office Supplies Reorder Maintain inventory of office supplies and reorder items as necessary to ensure seamless operations. Infrastructure Processes Update and manage a comprehensive guide for all the shop's infrastructure, including utilities, equipment, and procedural workflows to ensure consistency across locations. Celebration Plans Assist leadership with planning and organizing employee celebrations and team events, ensuring communication and execution are seamless. Accounts Payable (A/P) Handle management and processing of accounts payable, including reviewing invoices, ensuring accuracy, and collaborating with vendors to maintain timely payments. Huddle Prep Prepare for weekly manager huddles (virtual meeting) by preparing presentations or reports, and ensuring the sheet has all necessary materials. Waste Tires Report and pay the monthly disposal of waste tires Employee Master Sheet Maintenance Work with leadership to update and maintain employee information Google Reviews Monitor and respond to customer reviews on Google Document Organization (Drive) Work with our Operations team to organize and maintain a digital filing system within the company drive, ensuring documents are properly labeled, accessible, and compliant with company policies. Vendor Setup Assist in the setup and onboarding of new vendors by collecting necessary information, ensuring contracts and agreements are in place, and coordinating with relevant departments. Off-boarding Work with Operations during the employee offboarding process, ensuring necessary paperwork is completed, access to company systems is revoked, and the off-boarding checklist is completed. Utilities Ensure proper management of utility services for all shops.

Job Type:

Full-time Pay:

$65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance

Schedule:

Monday to Friday No weekends Application Question(s): Are you willing to undergo a background and drug screening per local and federal guidelines (we do not fail for marijuana on pre-employment screenings) Please share what interests you most about this opportunity?

Education:

High school or equivalent (Required)

Experience:

Administrative:

2 years (Preferred)

License/Certification:

Driver's License (Required) Ability to

Commute:

Arvada, CO 80004 (Required)

Work Location:

In person