Accounting Assistant I Yolo Superior Court - 3.6 Woodland, CA Job Details Full-time $56,784.00 - $64,251.20 a year 17 hours ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Customer service Governmental accounting High school diploma or GED Analysis skills Driver's License Accounting Computer skills Typing Budgeting 1 year Associate's degree Bookkeeping Communication skills Entry level Full Job Description Position Information

POSITION SUMMARY

Under direction of the Fiscal Manager, exercising a high degree of confidentiality, performs technical accounting, statistical and highly responsible record keeping functions. Reviews and records accounting and financial data within established systems and procedures related to the maintenance of records that are fundamental to the court fiscal program. Provide wide range of staff support services such as general administration, procurement, program data processing and reporting. This position is non-exempt from the Fair Labor Standards Act, confidential, and at-will.

SUPERVISION RECEIVED AND EXERCISED

Incumbents receive supervision from the Fiscal Manager or designee to perform duties that are well-defined and in accordance with pre-established policies, procedures and standards. There are no direct reports.

DISTINGUISHING CHARACTERISTICS

Accounting Assistant I is the entry level of the classification. Incumbents work under close supervision and are assigned basic tasks and assignments with increasing responsibility. Work is routinely reviewed by the Fiscal Manager Essential Duties include but are not necessarily limited to: Customer service support (internal and external) Maintain confidential information in accordance with legal standards and/or Court regulations Financial preparation and analysis relating to union negotiations Collect and verify supporting documentation and approvals for payables Research discrepancies with vendors Prepare accounts payable transactions, travel vouchers and expense claims for general ledger entry Schedule, index and file bills, vouchers, documents and other materials Collect and verify supporting documentation for preparation of bank deposits Prepare accounts receivable, collections and banking transaction entries for general ledger entry Conduct analysis of and coordinate procurement actions Monitor status of Court supplies and coordinate replenishment efforts Prepare journal ledgers, abstracts, files, etc; review and reconcile accounting data Initiate adjustments, transfers, corrections and cancellations Assist with year-end closing of account ledgers Assist with forecasting projected budget expenditures Assist with reconciling bank accounts and general ledger accounts Prepare data for budget development and monitor budget expenditures Employment Standards Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying.

Educatio n:

High school graduate or equivalent and an associate's degree or equivalent with a focus on bookkeeping and/or accounting.

AND Experience:

Professional experience in bookkeeping, accounting, or a related field with increasing responsibilities

Accounting Assistant I :

Requires a minimum of two (2) years of professional experience.

Typing Speed :

Accurately type at a minimum speed of forty (40) words per minute

Driver's License :

Possession of a valid California driver's license may be required

Education/Experience Substitution :

One (1) year of qualifying related education beyond the minimum requirement may be substituted for one year of the experience requirement. OR Court-approved work experience may be substituted for the education requirement on a year-for-year basis.

Required KSAs, Physical Requirements, Work Environment, Recruitment Process Knowledge:

Governmental accounting principles and procedures Financial record keeping Bookkeeping systems terminology and practices Basic math General public and business administration practices Principles and practices of budget preparation and analysis

Skills and Abilities:

Operate standard office equipment Type accurately at 40 wpm Excellent interpersonal and communication skills Basic computer proficiency, including Microsoft Word, Excel, & Outlook Customer service skills Communicate effectively Establish and maintain effective working relationships Prioritize, maintain, and coordinate a heavy workload Prepare reports and maintain records Demonstrate commitment to Court values

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.

Normal business hours:

8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally.

RECRUITMENT PROCESS

: To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following: Resume Cover Letter After submitting your application all subsequent communications will be via email. Please provide a valid email address on your application and add and to your email address book to ensure delivery of emails. Human Resources will review completed applications. Applicants who are successful in the application screening phase may be contacted for an examination and/or structured oral interview. Reference checks are required. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California. For more information contact a Human Resources representative at 530-406-6881.