Information specific to this position:

Pay Range:

$23.63-$26.47 (min - 12% above min)/hr•

Hours/day:

8 Work calendar days: 260 Duration of position: Ongoing Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, access to employee walk-in clinic, as well as other optional benefi

SUMMARY:

Responsible for accurate and timely processing of accounts payable transactions for the District. Acts as a liaison between District staff and suppliers regarding accounts payable transactions; including but not limited to the receipt of receiving documentation, invoices, and payment information. Responsible for management of District purchase orders from inception to close. Assists with other accounts payable-related duties, such as the purchasing card program, journal entries, 1099 reporting, and unclaimed property transactions. Actively participates in school and site training, onboarding, and maintenance of training materials and internal proced

JOB TASKS

Process accounts payable for assigned vendors, including receiving, processing, verifying, and reconciling invoices to provide accurate and timely payments to vendors and maintaining complete and accurate accounts payable files and records and ensuring documents are retained in accordance with records retention requirements. Process employee and non-vendor reimbursements including, ensuring appropriate approvals, reviewing coding, ensuring requested reimbursements are correctly calculated and in alignment with the District's fringe benefit accountable plan. Provide support to the accountant administrating the p-card program including, account set-up, adjusting card limits and strategies, reporting fraud, and troubleshooting cardholder issues. Ensure transactions processed are authorized and accurate, including obtaining appropriate approvals, reviewing coding, and comparing invoices to purchase orders, prices, and terms. Review vendor statements and resolves payment status inquiries from vendors and school/site personnel, including researching vendor payment history, obtaining missing invoices, and communicating with vendors and school/site personnel as necessary to answer questions and resolve issues. Review journal entries submitted by schools/sites (primarily related to expenditure transactions), including ensuring supporting documentation is understandable and complete and coding is appropriate. Dispatch support requests from schools and sites to designated Finance staff. Attend work and arrive in a timely manner. Monitor the status of assigned purchase orders and accuracy of encumbrances including, following up on open purchase orders, incomplete shipments, etc., and working with appropriate school/site personnel to determine appropriate disposition. Provide assistance and support to schools/sites related to the procure-to-pay process, including vendor on-boarding, entering purchase requests, documenting receiving, coding of transactions, use of p-cards, and how to run system reports. Provide feedback to the schools/sites, and report trends that suggest training is necessary to the trai Participate in on-boarding training, workshops, and school/site visits related to the procure-topay processes.

EDUCATION, EXPERIENCE, & LICENSES REQUIRED

High school diploma or completion of G.E.D required., associate degree in accounting, finance or business administration preferred Two to three years of related work experience Equivalent combinations of education and experience acceptable. Criminal background check required for hire