Accounts Payable Specialist ESC Region 11 - 3.0 Gainesville, TX Job Details Full-time $38,720 - $54,660 a year 21 hours ago Qualifications Business Management Word processing Mid-level 3 years High school diploma or GED Bachelor's degree Accounting Data entry Computer skills Clerical experience 10 key typing Associate's degree Accounting Communication skills

Full Job Description Job Title:

Accounts Payable Specialist Reports to: Director of Finance Dept./

School:

Assigned Campus Wage/Hour Status:

Nonexempt Duty Days:

220

Days Pay Grade:

PP6

Fund Source:

199

Date Revised:

January 2025

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures. Direct and manage the accounts payable activities of the district. Ensure compliance with applicable state laws and regulations.

Qualifications:

Education/Certification:

High school diploma Associate's degree in accounting with relevant work experience Bachelor's degree in accounting, business management or related field preferred

Special Knowledge/Skills:

Knowledge of accounting principles Knowledge of basic accounting procedures Effective communication and interpersonal skills Proficiency skills in keyboarding, 10-key numerical data entry, and file maintenance Ability to work with numbers in an accurate and rapid manner Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Experience:

Three years accounting-related experience at clerical level

Major Responsibilities and Duties:

Records, Reports, and Correspondence 1. Prepare correspondence, forms, reports, manuals, payment authorizations, and presentations following district standards and requirements for the department head and other department staff members. 2. Compile, maintain, and file all reports, records, and other documents as required. 3. Maintain vendor files and set up new accounts and make changes as they occur. Accounting 4. Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment. 5. Detect and resolve problems with incorrect orders, invoices, and shipments as needed. 6. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. 7. Order and maintain inventory of office supplies and program equipment. 8. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Data Entry Input data into accounting system. Other 10. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. 11. Maintain a schedule of appointments and make travel arrangements for department staff. 12. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. 13. Receive, sort, and distribute mail and other documents to department staff. 14. Maintain confidentiality of information. 15. Follow district safety protocols and emergency procedures. 16. Other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Standard office equipment including personal computer and peripherals

Working Conditions:

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Approved by Date Reviewed by Date