Accounts Payable Auditor

DEPT OF CITYWIDE ADMIN SVCS

Posted On:

01/14/2025 Full-Time Location

NYC-ALL BOROS

Exam May Be Required Department Agencywide Audits & Accounts

Salary Range:

$70,310.00

• $80,856.

00 Job Description DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. Staff from this unit is responsible for the audit review and correction of all payment vouchers generated by Purchase Vouchering and Special Processing units of Audits and Accounts as well as those resulting from the Engineering Audit Office, Capital Budget Unit, RES leases, Feet and invoices pertaining to the Division of Energy Management. They also approve payments for MOIA, EEPC, Queens Library, Civil service commission and Asylum Seeker payments. It is their task to ensure that every aspect of payment requests are thoroughly examined to ensure that only legitimate payments are released for the correct amount due each vendor.

Responsibilities:

• Ensures all work is completed within time frames dictated by established priorities and mandated by prompt payment rules.
• Ensures that every aspect of payment requests are thoroughly examined to make certain only legitimate, fully documented payments requests are released to vendors and that the correct funding is being remitted within required timeframes.
• Audit of procurement type and methodology, bidding and vendor award support, budget and accounting codes, previous disbursement history, prices, discount provisions, previous quantity received, timesheets, liens, prevailing wage schedules, interpretation of delivery and inspection certifications, special rate-escalation clauses, CPI adjustments, certified payrolls, retainage provisions, and the assignment of payments/contracts to ensure that payments are properly directed.
• Prepares journal entries as well as overseeing all banking operations including those pertaining to imprest funds.

Assists with the approval of vendor payments and other expenditures including reimbursements, and periodic bank reconciliations. The year-end accountability and reporting requirements are discharged in compliance with applicable Comptroller's Directives and procedures. Insures all submission deadlines are met, that all mandated approvals and documentation are obtained and all banking related reports and requests for information/support or other audit details are generated promptly and professionally. Minimum Qualifications A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or A baccalaureate degree from an accredited college and two years of satisfactory full

• time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma. Preferred Skills FMS vendor payments, accounting, and budget functions intermediate knowledge of Excel spreadsheets practices and procedures in accounting knowledge of PPB rules, Comptroller Directives, DCAS small purchase procedures, general audit practices, as well as agency and oversight procedures and requirements. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Job ID 697456 Title code 12626 Civil service title

STAFF ANALYST

Title classification Competitive-1 Business title Accounts Payable Auditor Posted until 02/28/2025

Experience Level:

Experienced (Non-Manager) Job level 02 Number of positions 1 Work location 1 Centre St., N.Y.

Category:

Finance, Accounting, & Procurement Accounts Payable Auditor