Bookkeeper II (FINANCE & ADMINISTRATIVE

SERVICES

) City of Sunrise - 4.4 Sunrise, FL Job Details Full-time $49,131.67 - $69,421.66 a year 15 hours ago Qualifications Microsoft Word Microsoft Excel Accounts payable Writing skills Accounting software Mid-level Microsoft Office Finance High school diploma or GED Trade school SharePoint 10 key typing Full Job Description Description

NATURE OF WORK

This classification involves specialized bookkeeping and clerical work in the Finance and Administrative Services Department, Accounts Payable Unit. An employee in this position provides customer service; creates and maintains financial spreadsheets; researches discrepancies; processes invoices for payment; maintains and reviews financial records; handles NSF checks; processes documents using coding and more complex calculations; and balances accounts. Examples of Duties

ESSENTIAL JOB FUNCTIONS

Receives and reviews invoices from vendors, checking for accuracy of details including pricing, quantities, and purchase order numbers. Distribution of vendor invoices to various departments throughout the City using SharePoint. Enters invoice information into the City ERP, Tyler Munis, including invoice numbers, amounts, dates, and purchase descriptions. Matches invoices to purchase orders using the 3-way match process and confirms that invoices are approved for payment by authorized department personnel. Maintains good vendor relations to resolve invoice discrepancies or request missing information or documentation. Reviews and processes payment batches twice a week, ensuring timely payment to vendors. Files and organizes invoices and related documents electronically. Reconciles vendor statements on a regular basis to identify and address discrepancies. Uploads and distributes monthly purchase card statements to various department representatives for review, processing and approval. Works with the Treasury Division on processing payments via wire transfer. Collaborates with the Procurement Division in regard to vendor maintenance and purchase order closure requests. Assists Accounts Payable Supervisor with various year-end processes and department training as needed. Performs related work as required. Requirements

EDUCATION

Graduation from an accredited high school/vocational school or GED equivalency. Additional college level course work in accounting or finance is preferable.

PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION

. (Applications without attached proof of education will not be processed for consideration.)

EXPERIENCE

Reasonable work experience in financial record-keeping utilizing a computerized system involving accounts payable. Must pass a customized skills assessment including 10-key and Microsoft products including Word, Excel and Keyboarding Experience with Tyler Munis and Microsoft SharePoint is preferred

PHYSICAL REQUIREMENTS

Physical:

Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing may be required

Work Environment:

Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions

Sensory:

The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information

KNOWLEDGE, SKILLS AND ABILITIES

Ability to accurately review and verify invoices in a timely manner. Ability to efficiently input invoice data into accounting software. Ability to perform basic calculations and reconcile accounts. Ability to effectively manage a high volume of invoices and maintain accurate records. Ability to consistently meet established deadlines Comprehension and application of basic accounting principles and procedures related to accounts payable. Knowledge of modern office practices, procedures and equipment. Skill in using Microsoft Office and department software. Ability to understand and follow verbal and written instructions. Ability to prepare simple reports. Ability to establish and maintain effective working relations with supervisors and fellow employees. Ability to communicate effectively and persuasively both verbally and in writing. Ability to deal with competing priorities and varied responsibilities. Ability to work efficiently and effectively to develop win-win solutions. Ability to evaluate the impact of alternative courses of action and evaluate circumstances of an innovative, new or unprecedented nature.