Accounts Payable Clerk

• Supplier/Vendor Consolidation & Invoice Reconciliation 4.5 4.5 out of 5 stars Chicago, IL 60612
• Hybrid work Accounts Payable Clerk
• Supplier/Vendor Consolidation & Invoice Reconciliation (Hybrid-2-3 days onsite) Cook County, IL 60612 22 months (extension or perm placement)

Shift:

8:00am

• 5:00pm (Mon-Fri)

Overview:

Position Summary:

We are seeking a detail-oriented and highly organized Accounts Payable Clerk to support our supplier/vendor consolidation initiatives and lead unmatched invoice clean-up and resolution efforts. This role plays a critical part in maintaining the accuracy of our vendor database, ensuring proper invoice matching and reconciliation, and supporting communication between vendors, purchasing, and internal departments. The ideal candidate will be comfortable working with financial systems such as Lawson , possess strong analytical skills, and demonstrate initiative in resolving invoice and vendor-related issues.

Key Responsibilities:

Vendor Master Maintenance & Consolidation Perform a comprehensive review of active vendors against our vendor database to identify duplicates and unique entries. Proactively reach out to vendors to collect missing details, primarily Federal Employer Identification Numbers (FEINs). Conduct ongoing maintenance by reviewing new vendors against our listing and initiating appropriate additions. Distribute and track new vendor packets to ensure complete onboarding for unique vendors. Update vendor master records in the Lawson system, including the addition of new vendor addresses and contact information. Vendor Statement Review Regularly review vendor statements to resolve outstanding issues, including open invoices, payment holds, and unclaimed credits. Collaborate with internal teams to reconcile vendor accounts and ensure invoice accuracy. Follow up on purchase order (PO) discrepancies, receipt-not-invoiced (RNI), and invoice-not-received (INR) issues. Unmatched Invoice (UNM) Resolution Audit and process unmatched invoices by identifying validity and determining payment eligibility. Coordinate with the Purchasing Department to resolve missing POs, receipts, or ordering documentation. Remove or reassign invoices from the UNM authority code in the Lawson system based on resolution status. Maintain daily tracking of unmatched invoices and ensure timely resolution and payment processing.

Qualifications:

High School diploma or GED required; Associate's degree in Accounting or Business preferred. 2+ years of accounts payable or vendor management experience required; healthcare or large enterprise experience a plus. Strong familiarity with vendor master data , invoice reconciliation , and purchase order processes . Proficiency with ERP systems

• Lawson (Infor) experience highly preferred.

Intermediate knowledge of Microsoft Excel (sorting, filtering, basic formulas). Excellent communication skills, both written and verbal, with an ability to professionally interact with internal departments and external vendors. High attention to detail, strong organizational skills, and ability to prioritize in a fast-paced environment. Proactive problem solver with a focus on accuracy, completeness, and process improvement.

Job Types:

Full-time, Contract Pay:

$36.00

• $41.

00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Health savings account Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

Hybrid remote in Chicago, IL 60612