Accounts Payable Specialist 5.0 5.0 out of 5 stars Miami, FL 33173 • Hybrid work BDA Systems Co., is a communications equipment engineering and installation company that operates in all 50 states. Much of what we install is our own custom materials and components which are now being sold to new customers who are self-performing similar installations. As an Accounts Payable Specialist , you will be responsible for a variety of accounting tasks, including managing accounts payable, recording transactions, and maintaining inventory records and more.

Responsibilities :

Daily Maintaining accounts payable files and records for Vendors Follow up with emails Add AP invoices from the emails Get approval to pay the invoices with CC if it is requested 1099 Vendors required to prove the W-9 form Subcontractors required to provide active COI Reconcile Invoices against the purchase orders received by purchasing/receiving departments Close Job Site BOM's for invoices for materials Reconcile Payable bank accounts Reconciliation Credit Cards Reconcile the reimbursement and credit card receipts Active Expensify any other: Techs need training. Expensify Approve/Reject Expenses weekly Review Receipts and Projects in Expensify Reconcile Prepaid inventory account and work with purchasing to make notes in the Purchase Orders Weekly Reconcile freight account - FedEx. Allocate the freight cost in projects. Make sure the shipping department is referring to the job on the label. Provide AP Report to upper managers Payroll Reconciliation Report from HR needs to balance for bank account payable reconciliation Monthly Balance all the bank Checking Acct and credit statements Review monthly P&L detail reports, make sure all expenses are allocated correctly along with the projects. Reconcile benefits account - Health Insurance and 401K. Make are balance Reconcile vendor statement with open invoices. Need to request the statement if it is not received. Inventory and job costing analysis. Yearly Prepare 1099 forms Collect updated W-9 form vendors Subcontractor COI needs to be up to date Assist with Physical inventory

Count Qualifications :

High school degree or equivalent 1-3 years of accounts payable experience Ability to answer and direct incoming calls in a professional and positive manner Basic computer skills with the ability to work with Quickbooks, create and edit Google Docs and Google Sheets Ability to multitask Prompt and punctual Must know how to communicate and write in

English Benefits and Pay :

Salary Range $52,000 - $59,000 / Year Bonuses based on performance targets Health Insurance Paid Time Off (up to 14 Days)

Sick Days Job Type:

Full-time Pay:

$52,000.00 - $59,000.00 per year

Benefits:

Health insurance Paid time off Paid training 401

K Schedule:

Monday to

Friday Job Type:

Full-time Pay:

$52,000.00 - $59,000.00 per year

Benefits:

401(k) Flexible schedule Health insurance Paid time off

Schedule:

Monday to

Friday Supplemental Pay:

Bonus opportunities

Work Location:

Hybrid remote in Miami, FL 33173