City Clerk City of Anamosa 107 S Ford Street, Anamosa, IA 52205 Overview The City of Anamosa (pop. 5,450) is seeking a detail-oriented and fiscally responsible municipal finance clerk to serve as City Clerk. Anamosa operates under a Mayor-Council form of government with a 6-member Council and elected Mayor. Anamosa is a full government service community with 7 departments including City Hall, Police, Fire, Streets, Utilities (Water & Wastewater), Library, and Parks & Recreation. Under the direct supervision of the City Administrator, the City Clerk is responsible for overseeing the organization's financial reporting, accounting, utility billing, budget development, payroll, investments, record-keeping, public meetings, and related activities.

Principle Job Duties and Responsibilities Accounts Payable:

Sort/review/prepare all invoices to be processed with corresponding statements. Prepare and enter all vouchers to be paid into the financial system. Prepare and distribute checks for accounts payable. Verify that all budgeting/accounting entries are prepared properly. Maintain vendor data and enter new vendors into accounting software. Enter invoices into accounting software (council, library, consumer deposit refunds, and manual checks). Upon approval, accurately process checks with corresponding invoices, stamp invoices paid, and file in current fiscal year accounts payable files. Maintain current and previous fiscal year accounts payable files, to include year-end disposal and archival procedures. Scan accounts payable journals into electronic file system and maintain hardcopies for a period of at least one year. Mail/process W-9 TIN forms. Prepare bi-monthly accounts payable paid claims report for city council meeting packet and newspaper publication. Responsible for daily cash register operations and bank deposits.

Accounts Receivable:

Process payments as received. (i.e., interest, property tax, LOST, RUT, etc). Generate invoices as needed. Research and resolve account discrepancies. Coordinate collection activities to ensure repayment of past due balances.

Other Financial Duties:

Complete bank records and monthly reconciliation reports. Open/sort/disburse mail for accounts payable. Assist with special projects such as reporting, research, budgeting, and year-end close out. Reconcile petty cash as needed.

Central Filing Duties:

Establish and maintain central filing and records retention system. Collaborate with the City Administrator to update and maintain the standard operating procedures and policy manual for the Administration Department. Maintain Proofs of Publication to be scanned and filed to digital document storage.

Secretariat Duties:

Ensure that legal documents are properly executed by arranging for signatures, certifications, and recordings. Ensure that legal requirements are met regarding public notices, publications and posting of city business. Organize and maintain office records, reports, and correspondence. Gather and prepare information/documentation for the City Administrator and City Council. Coordinate the scheduling of required public meetings. Assist the City Administrator with the preparation and publication of meeting agendas and related documents. Prepare and facilitate timely publication of hearing notices according to public notice requirements. Attend City Council meetings, record minutes, and maintain accurate records of meeting minutes, resolutions, and ordnances.

Miscellaneous Duties:

Assist the Deputy City Clerk with payroll, planning, zoning, building, licensing, and permitting duties. Assist the Utility Billing Clerk with utility billing duties. Provide internal support to the City Administrator and, as necessary, to the directors of other City departments. Communicate via telephone, mail or directly; furnishing requested information or referring to appropriate personnel as necessary. Perform general clerical duties (i.e. copying, scanning, faxing, mailing and filing). Perform other duties as assigned. Required Qualifications High school diploma or equivalency. Associate's degree in accounting, finance or related field (or combination of post-secondary accounting certification and municipal finance experience). Prior public employment experience in a similar position Practical knowledge of bookkeeping, accounting, and auditing. Ability to compile and analyze financial reports. Practical knowledge of municipal office procedures and practices. Must be able to work with confidential information. Proficient in Microsoft Office applications/programs. Excellent verbal and written communication skills. Comfortable with public speaking and able to establish effective working relationships with the public and fellow employees. Well-organized and skilled in time management, prioritization, scheduling, and meeting deadlines. Must be able to attend evening meetings. Valid Iowa driver's license. Shall be bondable. Shall obtain IMFOA Municipal Clerk & Finance Officer certifications. Preferred Qualifications Bachelor's degree in accounting, finance, or related field. Five years of related experience in a public organization serving a city with a population greater than 2,500. Knowledge of zoning, permitting and cemetery administration. Current IMFOA certification. Experience with ERP Pro 10/Incode (Tyler Technologies) public accounting system.

Job Type:

Full-time Pay:

$60,000.00 - $65,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift

Education:

Bachelor's (Preferred)

Experience:

related public accounting/financing: 5 years (Preferred) public employment: 1 year (Required) Ability to

Commute:

Anamosa, IA 52205 (Required) Ability to

Relocate:

Anamosa, IA 52205: Relocate before starting work (Required)

Work Location:

In person