Accounts Payable Specialist 3.3 3.3 out of 5 stars 500 Iowa Street, Redlands, CA 92373 The Accounts Payable Specialist is accountable for processing high volume PO invoices (600-800/month), Subcontractor billings, and GL invoices, reconciling monthly vendor statements, processing all credit card receipts and reconciling credit card statements, investigating variances, ensuring that payment is issued in a timely manner, and all monthly deadlines are met. Responsibilities include but are not limited to:

• Collect and process all purchase order invoices via three-way processing with packing slip reconciliation (600-800/month).
• Collect and process all subcontractor billings
• Monitor and maintain AP@ e-mail inbox.
• Process employee reimbursements
• Process and maintain all City Business Licenses
• Process all reimbursement invoices & payments.
• New vendor setup + maintain Vendor files & documents.
• 1099 Vendor setup and assist Controller with year-end processing.
• Sales & use tax rate setup and maintenance in software, assist with quarterly returns.
• Credit card receipt processing + monthly statement reconciliation
• Prepare weekly check runs for Controller, make credit card & electronic payments; Ensure all discounts are taken; Mail checks.
• Maintain friendly and professional relationships with all Vendors, address issues, payment status requests, and questions as needed.
• Monitor Vendor compliance and request current docs as needed: Insurance, W9, Contractor's License, DIR registration, etc.
• Assist with tracking & collecting Vendor releases as needed
• Monthly Vendor statement reconciliations
• Monthly PO GL Reconciliations
• Assist with any other month-end tasks as needed

Technical Skills:

• Knowledge is required to perform basic math, including calculation using fractions, precents, and /or ratios; read a variety of manuals, write documents following prescribed formats, and /or present information to others; and understand complex, multi-step written and oral instructions.
• Knowledge of sales tax
• Specific knowledge required to satisfactorily perform the functions of the job includes generally accepted accounting and bookkeeping practices and integrated computerized systems dealing with accounting and/or bookkeeping, purchasing, and receiving activities and processes.
• Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.
• Ability to deal with a variety of abstract and concrete variables.
• Ability to manage a variety of activities simultaneously.
• Ability to communicate and give answers in a clear and precise style.
• Ability to compose standard letters/e-mails with proper format, grammar, punctuation, and spelling.

Essential Skills:

ORGANIZED

Sense of urgency with ability to set priorities and build action plans to drive timely execution. Thorough, methodical, and result-oriented with great attention to detail.

PROBLEM-SOLVING

Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage in asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points.

DETAILED

Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions, and decision-ready recommendations.

AGILE:

Hands-on with ability to shift back and forth from self-reliance and personal accountability to cross-group collaboration while making others successful along the way. Adaptable and willing to adjust style to audience, learn and grow with the company.

Qualifications:

• Shall possess a minimum of 2+ years of direct experience in Accounts Payable, preferably as the lead in a busy construction company.
• High School Diploma or GED required, bachelor's degree in accounting, finance or economics is a plus.
• Proficient in Microsoft Word, Excel, Outlook, Teams, PDF (required)
• Proficient in Computer/Software (VISTA) and (Viewpoint) (preferred)
• Must successfully complete an employment background check including a drug screening.

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid sick time Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Monday to

Friday Education:

High school or equivalent (Required)

Experience:

Accounts payable: 2 years (Required) Ability to

Commute:

Redlands, CA 92373 (Required)

Work Location:

In person