Between $60k and $84k Per Year Position range in Travis County $54k

• $102k Per Year Accounts Payable and Travel Specialist (Intermediate or Senior)

TEACHER RETIREMENT SYSTEM

Occupation:

Business and Financial Operations Occupations

Location:

Austin, TX

• 78701-2627 Positions available: 1 Job #: 16818972 Work At Home option: Yes

Posted:

1/31/2025

Updated:

2/3/2025

Expires:

3/2/2025

Source:

WorkInTexas

Site:

WorkInTexas

Agency Job ID:

req1183 Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window.

HS 36 40

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WHO WE ARE

The Teacher Retirement System of Texas is the largest public retirement system in Texas, serving more than 1.5 million people. Innovation, technology, and collaboration make the difference as we strive to continue earning your trust every day. TRS improves the retirement security of Texas public education employees through our 'best in class' investment management and delivery of pension and health care benefits.

Our Mission:

 Improving the retirement security of TRS members by prudently investing and managing the Trust assets and delivering benefits that make a positive difference in their lives. The Accounts Payable and Travel Specialist is responsible for completing accounts payable and travel functions. The incumbent will process purchase vouchers for payment of goods and services, travel requests and claims for reimbursement, reconcile and post payments to the agency financial systems, and provide assistance on accounts payable and travel procedures. This position will proactively work with the Accounts Payable and Travel team, Finance staff, and agency employees. The Senior Accounts Payable and Travel Specialist is responsible for completing complex accounts payable and travel functions. The incumbent will process purchase vouchers for payment of goods and services, travel requests and claims for reimbursement, reconcile and post payments to the agency financial systems, provide guidance to team members, and provide assistance on accounts payable and travel procedures. This position will proactively work with the Accounts Payable and Travel team, Finance staff, and agency employees. This is a hybrid position requiring onsite work conducted at our TRS office in Austin, Texas, approximately two to three times a week or as required for business needs. This vacancy will be filled at one of two levels

• Accounts Payable & Travel Specialist OR Senior Accounts Payable & Travel Specialist.

Selected applicant will be offered the position that most closely matches their education and experience. Salary Range

Accounts Payable & Travel Specialist:

$60,027

• $71,889

Senior Accounts Payable & Travel Specialist:

$67,081

• $83,852 WHAT

YOU WILL DO

Accounts Payable & Travel Specialist Accounts Payable

• Submits supplier invoices and monitors the approval process within the Procurement and Vendor E-System PAVES.
• Prepares and processes payments and vouchers for regular and special accounts.
• Initiates wire payments.
• Assists with processing and tracking Enterprise Payable Management (EPM) forms.
• Reviews requisition submissions for accuracy.
• Establishes, maintains, and verifies vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
• Researches and reconciles voucher payment discrepancies.
• May assist with compiling and responding to open records requests.
• Assists with creating and revising accounts payable procedures. Travel
• Provides training, travel assistance, and technical support to agency employees.
• Processes travel requests and expense reports within Concur.
• Establishes, maintains, and verifies vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
• Assists with processing travel advances and voucher payments.
• Assists with creating and revising travel procedures. Reconciliation and Reporting
• Assists with compiling data for year-end close accruals reporting.
• Assists with providing expenditure query data and supporting documents for internal and external audit requests.
• Assists with creating and providing routine and ad-hoc reports to management.
• Assists with preparing the 1099-NEC, 1099-MISC and 1099-INT forms for the agency.
• Compiles data for annual reporting requirements to the LBB for SB255.
• Assists with reviewing and reconciling all systems utilized for accounts payable functions.
• Performs related work as assigned. Senior Accounts Payable & Travel Specialist Accounts Payable
• Monitors the accounts payable email inbox for vendor invoice submission and address requests on a timely basis.
• Submits supplier invoices and monitors approval process within the Procurement and Vendor E-System PAVES.
• Prepares and processes payments and vouchers for regular and special accounts.
• Processes and tracks Enterprise Payable Management (EPM) forms.
• Researches and reconciles voucher payment discrepancies.
• Reviews requisition submissions for accuracy.
• Establishes, maintains, and verifies vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
• Serves as the Citibank Card Program Administrator and assists with MCC code errors, credit card requests, and ad-hoc reports.
• Compiles and responds to open records requests.
• Serves as the AP records liaison and coordinates with other Finance records coordinators to ensure compliance with agency records management policies.
• Provides support to Accounts Payable & Travel Specialist in training and guidance in daily task and assignments.
• Assists with creating and revising accounts payable procedures. Travel
• Provides training, travel arrangement/booking assistance, and technical support to agency employees.
• Processes travel requests and expense reports within Concur.
• Assists with creating and revising travel procedures.
• Assists with the Concur Travel and Expense System, system enhancements and maintenance, controls, and integration with CAPPS.
• Establishes, maintains, and verifies vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
• Processes travel advances and voucher payments. Reconciliation and Reporting
• Provides expenditure query data and supporting documents for internal and external audit requests.
• Prepares the APS 018 annual binding encumbrance report and posts entries into USAS on a quarterly basis.
• Creates and provides routine and ad-hoc reports to management.
• Compiles data for year-end close accruals reporting.
• Prepares the 1099-NEC, 1099-MISC and 1099-INT forms for the agency.
• Reconciles all systems utilized for accounts payable and travel functions. accounting, reporting, purchasing, and completing payments.
• Performs related work as assigned.

WHAT YOU WILL BRING

Required Education

• High School Diploma or GED Required Experience
• Three (3) years of full-time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information or similarly related experience.
• Five (5) years of full-time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information or similarly related experience. (Senior)
• A bachelor's degree in a directly related field may be substituted on an equivalent year-for-year basis. Required Registration, Certification, or Licensure
• None. Preferred Qualifications
• Associate's or Bachelor's degree from an accredited college or university in accounting, finance or a closely related field.
• Four (4) years of full-time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information or similarly related experience.
• Six (6) years of full-time directly related, progressively responsible experience in accounting, finance, or closely related experience requiring compilation, reconciliation, and/or analysis of detailed financial information. (Senior)
• Compilation, reconciliation, and/or analysis of detailed financial information.
• Experience auditing and processing State of Texas payment vouchers.
• Experience with Procure to Pay (P2P) software.
• Experience arranging travel in a Texas state agency.
• Experience with travel & expense software.
• Experience using CPA's Uniform Statewide Accounting System (USAS).
• Experience using CPA's Centralized Accounting and Payroll/Personnel System (CAPPS).
• Experience as a Citibank program administrator for a State of Texas agency
• Experience as a CAPPS Level 1 support contact for a State of Texas agency
• One (1) year of experience as a financial systems configuration administrator.

Knowledge of:

• Governmental accounting, budget control methods, policies, and procedures and of laws and regulations pertaining to financial operations.
• Texas state agency operations, policies, and procedures preferred.
• Automated financial systems.
• Accounting and business concepts and terminology. (Senior)
• State laws, rules and procedures relating to processing payments to vendors for goods and services and travel reimbursements; and of Comptroller of Public Accounts USAS and TINS systems. (Senior) Skills in:
• Analyzing detailed accounting records, troubleshooting associated problems, and interpreting and applying applicable laws, policies, and procedures.
• Planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast paced and changing environment, and in completing detailed work with a high degree of accuracy.
• Using a computer in a Windows environment with Microsoft Office word processing, spreadsheet, and other business software.
• Effective written and verbal communications.
• Providing quality customer service.

Ability to:

• Work accurately and effectively with a strong attention to detail.
• Evaluate, interpret, develop, and prepare pertinent accounts payable data and reports.
• Establish and maintain effective and cordial working relationships at all organizational levels including agency management, co-workers, internal and external customers.
• Work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Comply with all safety rules, regulations, and standards.
• Comply with all agency policies and applicable laws.

Military Occupational Specialty (MOS)

Codes:

Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at [email protected] with questions or for additional information. To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite. For more information, visit www.trs.texas.gov. Help for Employer Information. Opens a new window.