Nonprofit Operations Coordinator Scion Staffing - 3.0 Oakland, CA Job Details Temporary | Full-time | Contract $41 - $45 an hour 1 day ago Benefits Commuter assistance Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Life insurance Qualifications Management Experience in non-profits Vendor management Facilities management Mid-level Microsoft Office Administrative experience Client invoicing IT support Accounting QuickBooks Non-profit accounting Office management 4 years Senior leadership Office experience Full Job Description Scion Nonprofit Staffing has been engaged to conduct a search for a Nonprofit Operations Coordinator to join our partner, an established nonprofit in the Bay Area! This is a full-time, interim, hybrid-remote role offering the chance to support an organization advocating for statewide education opportunities! The ideal candidate will have strong experience in office operations, preferably within a nonprofit environment. They will demonstrate proficiency with QuickBooks, Bill.com, and Microsoft Office 365, as well as a strong ability to manage technology systems, facilities, and vendor relationships. A successful candidate will bring exceptional organizational skills, a collaborative mindset, and a commitment to enriching communities through education and the arts.

PERKS:

A chance to work alongside a passionate and creative team! Competitive pay range of $41-45/hr DOE! Professional growth through management of diverse aspects of operations! Flexible hybrid schedule for work-life balance!

RESPONSIBILITIES

Accounting and Financial Administration Process vendor invoices, ensuring accurate coding of expenses using QuickBooks and Bill.com. Track payments to contractors, record grants and contracts, and manage vendor documentation (e.g., W-9s). Coordinate grant disbursements and collaborate with the accountant on financial procedures and audits. Maintain accurate records of financial transactions for audit and management purposes. Facilities and Technology Management Oversee office facilities, troubleshoot issues, and ensure operational readiness, including equipment and furniture maintenance. Manage leases, develop emergency plans, and maintain clean, organized storage areas. Coordinate IT services with external vendors, support staff with technology needs, and ensure systems are up to date. Evaluate and implement operational systems (e.g., email, calendar, file sharing) and research new tools as needed. Maintain asset records and oversee technology setup for events and programs. Operations and Administrative Support Handle mail, manage office supplies, and maintain the organization's calendar. Collect and file staff timesheets and assist with planning retreats, events, and celebrations. Serve as the primary point of contact for general inquiries by phone and email. Prepare reports for board meetings and provide general support for organizational events.

QUALIFICATIONS 4-5

years of office management experience, preferably in a nonprofit setting. Proficiency with QuickBooks, Bill.com, and Microsoft Office 365. Familiarity with technology systems and facilities management. Strong multitasking, organizational, and prioritization skills with a responsive and collaborative approach to staff needs.

COMPENSATION AND BENEFITS

This interim, hybrid opportunity offers an hourly range of $41-45/hr. In addition, this role offers medical, dental, vision, and voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week. An employee retirement plan is also available.

ABOUT OUR SEARCH FIRM

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times . Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Job Types:

Full-time, Temporary, Contract Pay:

$41.00 - $45.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift

Experience:

QuickBooks:

4 years (Required) Bill.

com:

4 years (Required) Facilities management: 4 years (Required) Non-profit accounting: 4 years (Preferred) Office management: 5 years (Required) Ability to

Commute:

Oakland, CA 94607 (Required) Ability to

Relocate:

Oakland, CA 94607: Relocate before starting work (Required)

Work Location:

Hybrid remote in Oakland, CA 94607