AP Clerk-Payroll Clerk II Craig Hospital • Business Office Englewood, CO Non Clinical Full Time, Days, 8:00am-4:30pm Posted 12/30/2024 Req # 5432 POSITION SUMMARY The AP/ Payroll Clerk II is responsible for providing support to the Business Office as primary back-up for payroll processing in coordination with the Payroll Officer, as back-up for accounts payable for the Hospital, and as AP Coordinator for Craig Hospital Foundation. The Payroll role will back up and support all day-to-day payroll processing and maintenance functions. This position will be responsible for accurately verifying, classifying, computing, posting and recording payroll data timely. This role requires strong knowledge of payroll tax guidelines along with the ability and understanding of multi-rate positions for various departments. This position will alternate processing payroll with the Payroll Officer. This position is also responsible for verifying employment for qualified lender requests, and assist employees with questions regarding any employee-related payroll issues. The responsibilities for backup of accounts payable will include a good understanding of how to set up new vendors, review monthly vendor statements, problem solve any incorrect billings and processing invoices with accuracy. The objective in this position is to be able to completely process checks from the acceptance of an invoice through the check-writing process. This position is also responsible for processing all Accounts Payable for Craig Hospital Foundation and the generation and distribution of qualified annual 1099's for both the Foundation and Hospital.

Posting Closing Date:

January 13, 2025

Rate of Pay:

$22.67-$32.65 per hour

POSITION REQUIREMENTS

Licensure/Certification/Registrations:

Must have a current, valid Colorado driver's license in good standing and insurable.

Education:

High School diploma with bookkeeping and other business courses required. 1-3 years of additional education in accounting at a business college is also required.

Experience:

3-5 years of experience in Payroll and Accounts Payable are required. Prior experience in a hospital or similar institution is desirable but not necessary. Previous experience working with UKG (Kronos, Blackbaud Financial Edge accounting software along with utilizing Oracle Fusion) accounts payable software is preferred. General knowledge of paperless workflow is desired.

Skills & Abilities:

Typing, minimum of 40 words per minute. 10-key-adding machine, high degree of proficiency. Excellent organization and customer service skills. Ability to successfully handle multiple priorities and prioritize and schedule accordingly while meeting established deadlines. Must be able to successfully and effectively communicate with a variety of personnel. Able to maintain a high degree of accuracy, dependability, and strong attention to detail. Ability to maintain confidentiality in all aspects of the position. General knowledge of extracting information from database systems preferred. Possess above-average problem-solving skills, judgment, and flexibility. Strong computer skills with Microsoft applications with intermediate ability in Excel.

ESSENTIAL FUNCTIONS

Compiles timekeeping and payroll data and enters data in software applications, posts wages and reconciles errors to maintain payroll records. Review wages computed and corrects errors to ensure accuracy of payroll. Record changes affecting net wages. Assist employees in any payroll changes such as PTO donation, accessing W-2's and pay stubs, tax withholding and deduction changes. Back-up to the Payroll Officer for all payroll-processing functions. Maintain departmental files as applicable. Assist in the dissemination of ongoing reports and requests for information. Reviewing of statements and invoice collections so that vendor invoices will be processed in a timely fashion. Enter all vendor invoices into the system and forward to appropriate department personnel for approval. Match invoices related to purchase order by line and assist Materials Management with troubleshooting discrepancies. Schedule weekly payment batches for the Hospital. Maintain vendor documentation to ensure all accounts reflect current information, including requirements for 1099 processing. Entering new/updated vendor information into the accounts payable software system and verify for accuracy. Enter approved invoices into the system for payment and issue all payments, manual checks, refunds, voids or stop payments for the Craig Hospital Foundation. Prepare positive pay file and ACH files to upload to the bank portal. Prepare weekly accounts payable checks in a timely manner and ensure proper documentation is secured for all transactions, including Web invoicing. Respond timely to telephone inquiries from vendors and departments regarding invoice payment etc. and problem solve accordingly. Ensure all documentation is present to support accurate payment, including proper authorizations, purchase orders and receipts for check and cash requests. Reconcile statements to ensure all vendor invoices are accounted for and paid timely. Process month-end Inter-Co transfers for Craig Hospital Foundation. Produce end of month open invoices and aged A/P reports. Manage, coordinate and process accounts payable operations for Craig Hospital Foundation, including proper coding to G/L, securing appropriate approvals, and entering into A/P system. •This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

Benefit Eligible Positions:

At Craig Hospital, we offer a wide range of outstanding benefits that allow our employees to tailor a benefits package that meets their individual needs. Planning a family or looking forward to retirement, we have options. Our medical insurance is a self-funded plan administered by Allegiance Benefit Plans with a CIGNA network of providers offering two different comprehensive plans. We offer dental insurance through Delta Dental, and vision insurance through EyeMed. Craig offers Health Care and Dependent Care Spending Accounts. Craig also provides, and pays for both Short Term and Long-term Disability Insurance plans for every benefit-eligible employee. We offer generous time-off benefits to allow you to enjoy your time away from work too! Additionally, we have a 403b Retirement Plan with a generous matching contribution through Empower Retirement that you are eligible for upon hire. Want to go back to school? We have Tuition Assistance. Unexpected emergency? We have Employee Assistance Programs and an Employee Emergency Assistance Fund. At Craig, we believe in offering best-in-class benefits and prioritize benefits to support you.