Lead Accounting Technician  Salary $63,035.00 - $93,822.00 Annually Location Port of San Diego, CA Job Type Full-time Job Number

FY 23/24

#00210 Department Finance Division Division Financial Services Opening Date 01/07/2025 Closing Date 1/14/2025 11:59 PM Pacific

DESCRIPTION

BENEFITS QUESTIONS Description The Port of San Diego is currently going through a class and compensation study. The job title and job duties are subject to change. The Port is seeking a detail-oriented Lead Accounting Technician to join our team, responsible for managing financial records and reports for various accounts and funds. This role involves reviewing and reconciling general ledger accounts, maintaining fixed asset records, assisting with month-end and year-end closing processes, and supporting grant-funded projects. The ideal candidate will have a strong background in accounting principles, financial reporting, and auditing, with the ability to analyze complex data and communicate effectively.

GENERAL PURPOSE

Under general supervision, performs difficult and responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Lead Accounting Technicians perform difficult and responsible processing, reconciliation, verification, administration and reporting duties. An incumbent in this class is expected to perform these functions in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. An incumbent may be responsible for providing day-to-day leadership, training, guidance and supervision to assigned accounting technicians or other support staff. Lead Accounting Technician is distinguished from Accounting Technician in that employees in the former class perform more complex functions requiring more advanced technical accounting support knowledge and command of a wider array of laws, statutes, codes and Port policies and procedures. Lead Accounting Technician is distinguished from Accountant in that incumbents in the latter class are required to understand and apply professional accounting theories, principles, terms and practices in the preparation and evaluation of financial records, transactions and reports. Essential Duties and Responsibilities The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 1. Provides lead direction to assigned accounting support staff; trains, guides, coaches and monitors day-to-day work performance of assigned staff; reviews completed work of staff for completeness, accuracy and conformance with standards and requirements; prepares performance evaluations; interprets policies and procedures to employees through instructions, procedures and other means; studies and makes recommendations on improved systems, policies and procedures related to areas of responsibility. 2. Utilizing spreadsheet programs and computer database systems, enters, posts, verifies, handles and retrieves a wide variety of routine to complex accounting and financial data, reports and information; compiles, generates and distributes required reports; researches and resolves data errors, which may require interfacing with IT staff, line departments and other customers. 3. Develops, reviews, updates and/or distributes a wide variety of specialized reports and spreadsheets; compiles, calculates and verifies data and information from a variety of sources; reviews and audits reports, identifies discrepancies, notifies supervisor and other appropriate sources and ensures that issues are resolved; distributes reports to internal and external sources in a timely manner. 4. Provides accurate and timely information and assistance to internal and external customers; researches and handles daily inquiries from customers on matters related to areas of responsibility; as directed, provides training to staff on financial and accounting systems and procedures. 5. Compiles data for, reviews, reconciles, makes calculation using specified formulas and maintains records and documentation for specialized and technical programs, including Harbor Police and other grant billings and cost recoverable project costs; completes, reviews and submits documentation to appropriate departments. 6. Within areas of responsibility, reviews and approves account coding, project coding and/or other financial data; ensures coding is correct and complete; identifies and rectifies incorrect codes; informs and educates appropriate staff on correct procedures and codes. 7. Audits, balances and/or reconciles bank statements and assigned accounts, some of which may be highly complex; identifies and resolves issues. 8. Reviews, verifies and generates assigned invoices. 9. Reviews direct payment requests and supporting documentation for accuracy and completeness; identifies requests that are not in compliance with established Port policy or that are incomplete and provides notification to appropriate source; processes accepted direct payment requests. 10. Reviews travel expense reports for accuracy and compliance with travel policy; identifies expense reports that are not in compliance with established Port policy or that are incomplete and provides notification to appropriate source; processes travel expense reports. 11. According to established procedures, oversees routine accounts payable functions; monitors staff performance to ensure that payments are made in accordance with Port policies and procedures, invoice and purchase order requirements and within necessary time frames; provides technical expertise and guidance to staff to assist in resolving more complex issues. 12. Performs more difficult accounts payable functions; reviews, processes and administers contract payment requests for capital projects, major maintenance and special contract agreements; verifies contract invoices are in compliance with contract provisions; identifies and works with project managers, departments and vendors to resolve routine to complex problems; researches and responds to inquiries. 13. Performs other specialized accounting support duties in Finance or in a line department, including one or more of the following; enters monthly fixed asset information into computer database; reconciles fixed assets to general ledger; issues asset tags; sets up and maintains work order number or work order request log; within established procedures, compiles information for and generates miscellaneous invoice billings and monitors receipt of payment; completes direct payment requests; according to established procedures, reviews, verifies and processes assigned invoices and contract payments; performs research as necessary; assists in departmental budget development and monitoring; prepares assigned journal entries.

OTHER DUTIES 1.

Serves as custodian for petty cash; maintains and dispenses petty cash. 2. Serves as unit Supervisor in that individual's absence.

Qualifications Knowledge of:

1. Laws, regulations, rules and Port policies and procedures applicable to areas of responsibility. 2. Basic practices and procedures of governmental accounting. 3. Methods, practices, documents and terminology used in processing accounting transactions and in financial recordkeeping. 4. Basic accounting and internal control policies and procedures. 5. The Port's general accounting system and associated systems, practices and procedures for processing accounting information and interpreting data. 6. Standard office practices and procedures. 7. Computer equipment and spreadsheet software standard to the District. 8. Principles and practices of customer service and telephone etiquette. 9. Basic supervisory principles and practices.

Ability to:

1. Operate a computer, calculating machine and other standard office equipment. 2. Organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility. 3. Perform duties that require high attention to detail and application of rules and specific procedural requirements. 4. Interpret, apply and reach sound decisions in accordance with rules, regulations and department procedures. 5. Make calculations and tabulations and review fiscal and related documents accurately and rapidly. 6. Prepare clear and accurate financial records and reports. 7. Communicate clearly and effectively, orally and in writing, using good business English and appropriate terminology. 8. Understand and follow written and oral instructions. 9. Maintain confidentiality of Port documents and records. 10. Establish and maintain effective working relationships with those encountered in the course of work. 11. Lead, coach and train staff.

MINIMUM REQUIREMENTS

Education, Training and Experience:

Graduation from high school or G.E.D. equivalent, and five years of progressively responsible experience in performing financial or statistical recordkeeping. Time served as a District Intern counts towards the years of experience. Licenses; Certificates;

Special Requirements:

Working knowledge of SAP desired but not required. Certain assignments may require a valid driver's license and the ability to maintain insurability under the District's vehicle insurance program. Recruitment Information The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training, and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible. Only qualified applicants who pass the minimum qualifications review, will be invited to the assessment process which may be administered by a written examination, panel interview, or any combination of qualifications appraisal determined by the Department of People Services to be appropriate. The Department of People Services will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application. Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for one or more of the assessments listed below. Passing score is 70% out of 100% on each assessment section.

THE APPRAISAL PANEL

(100%)

ARE TENTATIVELY SCHEDULED FOR TUESDAY, JANUARY

30, 2025.