Accounts Payable Coordinator 4.4 4.4 out of 5 stars 124 Old San Antonio Road, Boerne, TX 78006

Job Title:

Accounts Payable Coordinator Department:

Finance Location:

City of Boerne, Texas Salary Range:

$67,496 - $84,364.80 DOE annually

Job Description:

The Accounts Payable (AP) Coordinator is responsible for the accurate and timely processing of all accounts payable transactions with minimal supervision. This role ensures compliance with local, state, and federal regulations, manages 1099 preparation, reviews expense reimbursements for policy compliance, and analyzes contracts/agreements to ensure accurate and timely payments. Additionally, the AP Coordinator plays a key role in AP Automation within Tyler Incode 10, driving efficiency and process improvements. The position is also responsible for preparing audit PBCs and ensuring the integrity of AP financial records.

Key Responsibilities:

Accounts Payable Processing & Accuracy:

Oversee the accuracy and timeliness of all AP transactions with minimal supervision. Leveraging AI technology, directs accounts payable invoices to correct department and leverages the dashboard to ensure invoices move through to payment on a timely basis Review and verify invoices, purchase orders, and contracts for accuracy and compliance with government regulations including appropriate payment approvals. Process payments in accordance with applicable policies, ensuring timely and accurate disbursements. Coordinates wire payments and manual checks. Updates purchase orders within city policy and government regulations as needed Reconcile vendor statements and resolve discrepancies in a timely manner. Maintain electronic and paper records for audit readiness and transparency. Provide prompt responses to internal and external customers regarding Accounts Payable inquiries 1099

Preparation, Public Information Request Responses & Expense Reimbursement Compliance:

Manage, prepare, submit accurate 1099s and filing. Maintain vendor records, including W-9s and tax-related documentation. Review employee expense reimbursement requests to ensure compliance with City policies and IRS regulations. Facilitate accurate and timely responses to public information requests

Contract & Agreement Review:

Analyze vendor contracts and agreements to ensure payments are accurate and align with contractual obligations. Work with internal departments to clarify contract terms and resolve any discrepancies. Ensure proper documentation and approval processes are followed before payments are made.

Debt Payments:

Maintain schedules and process wire payments for all City debt obligations. Ensure debt reserves are properly funded and maintained at the required levels. Work with financial institutions and internal departments to ensure timely and accurate debt servicing.

Financial Reporting, Audit Support & Compliance:

Ensure all transactions comply with GAAP and government procurement regulations. Prepare audit PBCs and provide supporting documentation for external and internal audits. Assist with month-end and year-end closing processes, including accruals and reconciliations. Prepare AP reports and assist in budget tracking related to expenditures.

Process Improvement & System Management:

Assist in the implementation and management of AP Automation within Tyler Incode 10 ERP system. Identify opportunities for processing automation and efficiency improvements. Ensure AP automation workflows align with internal policies and compliance standards. Develop, maintain and deliver AP related training.

Other Duties:

Create and enter various monthly and quarterly General Journal entries Serves as backup to other members of the finance team. Serves as essential emergency personnel when required. Regular and prompt attendance is an essential function of the position. Performs such other related duties as may be assigned.

Qualifications:

Education:

Bachelor's degree in finance, accounting, or business administration; Or Associate's degree in finance, accounting or business administration plus at least three years of progressively responsible experience in general accounting with at least four years in accounts payable or high school graduation, or its equivalent, plus at least four years of progressively responsible experience in general accounting with at least 4 years in accounts payable; Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Customer Service Skills:

Provide quality customer service to both external and internal customers.

Computer Skills:

Operate a computer, modern office equipment, and experience with AP Payment Automation (P2P software application), GASB, and/or Tyler Incode10/ERP Pro a plus.

Organizational Skills:

Knowledge of generally accepted accounting principles and procedures and government procurement regulations; accounts payable processes, reconciliations and internal controls; general office procedures; word processing software; advanced spreadsheet (Excel) knowledge; fiscal management and budget preparation and controls; internal control procedures; and state and federal laws applicable to administrative and regulatory functions as they apply to municipalities. Attention to

Detail:

Demonstrate attention to detail; work accurately with numerical detail; perform accounting procedures in an orderly manner; analyze, present, and interpret accounting data clearly.

Communication Skills:

Establish and maintain effective working relationships with co-workers, other city employees, third party payment processors, banks and brokers, financial advisors, auditors, vendors, and the public.

Work Environment:

Ability to lift/carry twenty-five pounds of material, bending, stooping, and reaching as needed to file; sitting stationary for extended periods of time.

Application Process:

Submit resume, cover letter, and application form. Careers | Boerne, TX - Official Website Initial phone/video screening interview. In-person interview with hiring manager and staff. Skills assessment (if applicable). Final interview and reference check. Job offer to selected candidate.

Special Benefits & Perks:

Medical, Dental, & Vision - 100% Paid by the city for the employee, option to add dependents. (City pays 42% for dependents, medical only.) Short-Term and Long -Term Disability Vacation/ Sick paid days off Holidays Paid Retirement plan - 14% City Contribution Workers Compensation Insurance & 100% salary indemnity

Application Timeline:

The hiring process generally takes 2 to 4 weeks from application submission to offer. Join our team and help foster a community of learning and engagement in Boerne! The City of Boerne is an equal-opportunity employer. RnLiOLr8lO