Licensing and E-Resources Specialist Florida State University - 4.3 Tallahassee, FL Job Details Full-time $47,000 - $63,000 a year 7 hours ago Qualifications Pricing Information Science Management Software troubleshooting Vendor management Data analysis skills Mid-level High school diploma or GED Bachelor's degree Library Science Contract negotiation 1 year Financial acumen Communication skills Negotiation Full Job Description Department This position is within FSU's Department of Florida Virtual Campus (FLVC) At FLVC, we provide statewide licensing of electronic library resources on behalf of Florida's twenty-eight public colleges and twelve state universities. We oversee the acquisition process for the state-funded collection of e-resources valued at $6.8 million of approximately 75 e-resources that are available to our member institutions. We also provide opt-in licensing of e-resources that includes the negotiation of favorable pricing for our member institutions. Responsibilities This position reports directly to the Licensing Analyst/Program Manager of the Florida Virtual Campus (FLVC). This position is responsible for member library support of electronic resources and will assist with the management and assessment of E-Resources collections licensed by FLVC on behalf of the State University System (SUS) and the Florida College System (FCS) pursuant to Florida Statute 1006.73. This position interacts with statewide FLVC stakeholders, providing access to library e-resources for more than 1.3 million students, faculty, and staff across all FCS and SUS institutions. This position will also be responsible for managing a portfolio of vendors as a participant in FLVC's E-Resources Group Licensing program offered to SUS and FCS member institutions on an annual basis, and therefore, it is expected that the individual in this role understands the electronic resource life cycle as described in the NASIG Core Competencies for Electronic Resource Librarians. Assist the Licensing Analyst/Program Manager t and/or the Director of E-Resources in the negotiation of licensing agreements, including preparing materials and participating in negotiation discussions as needed. Collaborate with the Licensing Analyst and member librarians to evaluate vendor proposals and provide input during negotiations. In collaboration with FLVC, member librarians, and FLVC/NWRDC's. Contracts Administrator(s), the position will have some responsibilities for the negotiation of license provisions with vendors. This position will assist with processing associated contract paperwork such as order forms, amendments, etc. in collaboration with FLVC/NWRDC's Contracts Administrator(s). Assist the Licensing Analyst with managing licensing provisions within Alma/Primo and Consortia Manager. Ensures accurate and up-to-date license records are maintained in both systems. The position is responsible for a portfolio of vendors associated with FLVC's group licensing program. Negotiate pricing with vendors to ensure savings to member institutions. Collaborates with and takes direction from the Acquisitions and Collections Specialist to support electronic resource usage data initiatives, including, but not limited to the following: Maintains and updates data associated with the usage data harvesting software; Provides analytical reports by compiling and reporting usage and other relevant metrics needed to support licensing and subscription renewal decisions; Works cross-departmentally within FLVC to contribute to IPEDS, ACRL, and other standard reports related to e-resource usage; Obtains usage reports on demand for members and serves as a consultant in this area. This position is responsible for maintaining the usage statistics harvesting tool and staying abreast of current standards, such as COUNTER and SUSHI. Assists with the exploration and negotiation of open-access options by engaging in data analysis projects. Documents and updates procedures associated with these activities. Explores and develops data visualization objects. Participates in statewide committees, working groups, and task forces of library staff concerned with the creation, description, and/or management of electronic resources. Maintains current knowledge of regional and national trends in libraries and academic publishing, and the initiatives related to electronic resource management. To the extent possible, given limitations of time and funding, contributes to the departmental professional development by participating in regional and national initiatives through meeting attendance, committee appointments, and other means of involvement. Serves as a backup to the Acquisitions and Collections Specialist, assisting in the troubleshooting of access issues related to the state-funded collection. This position ensures seamless access to resources for users at member institutions by providing expert consultation and efficiently resolving access issues. The role requires extensive knowledge of Alma, Primo, and related discovery services to diagnose and address complex electronic resource access challenges. Participates in approved professional development opportunities per NWRDC's policy. Professional development and training is defined as learning undertaken by the employee to maintain and advance their skills, knowledge, and competencies, specifically as they relate and add value to the job and workplace. Qualifications Bachelor's degree and two years of experience or a high school diploma or equivalent and six years of experience. (

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or combination of post high school education and experience equal to six years.) Preferred Qualifications 2 years of experience in the electronic resources lifecycle as described in the NASIG Core Competencies for Electronic Resource Librarians Other Information What is a typical day in this position? A typical day for a Licensing & E-Resources Specialist with FLVC Library Services involves a combination of administrative and strategic tasks related to managing electronic resource licenses and vendor relationships. This includes assisting the Licensing Analyst/Program Manager and/or the Director of E-Resources in the negotiation and management of licensing agreements, working with the Acquisitions and Collections Specialist to support electronic resource usage data initiatives and troubleshoot e-resources access issues, and otherwise collaborating with colleagues and vendors. The day often begins with email communication and vendor interactions, followed by tasks such as contract management, data analysis, and participation in team meetings. The afternoon may involve research or work on special projects. The role requires a balance of technical skills, financial acumen, and effective communication to ensure the availability of electronic resources for educational institutions within the State University System and Florida College System. What can I expect in the first 60-90 days? During the first 60 days in the role of Licensing & E-Resources Specialist with FLVC Library Services, the candidate can expect a structured onboarding and orientation period aimed at helping them become familiar with the organization, their responsibilities, and the specific tasks associated with the role. Throughout the first 90 days, the candidate can expect a gradual transition from orientation and basic training to more active involvement in their core responsibilities. They should continue to ask questions, seek clarification, and demonstrate their commitment to learning and contributing to FLVC's library services. The specific tasks and timeline may vary depending on the organization's structure and priorities, but this general framework provides an overview of the candidate's initial experience. On the first day in the role of Licensing & E-Resources Specialist, certain skills and expectations may not be required or feasible to demonstrate immediately. Here are some skills and expectations that typically shouldn't be required on the very first day:

In-Depth Understanding of Complex License Negotiation:

While licensing experience is valuable and preferred, it's unrealistic to expect in-depth understanding of complex contract negotiation and terms immediately. Building expertise in this area takes time and experience.

Detailed Vendor Relationship Management:

Establishing ongoing business relationships with vendors is a long-term goal. You can express your intent to collaborate with vendors, but developing these relationships will take time. Technical Experience with

Specific Tools:

While the ideal candidate for this position has basic technical skills and the ability to troubleshoot technical issues, expertise in specific software like Consortia Manager and Alma will come with practice and training.

Advanced Data Analysis Skills:

While data analysis is part of the role, advanced data analysis skills can be developed gradually. You can express your willingness to engage in data-related tasks and improve your skills over time. Helpful Who is an ideal candidate for this position? An ideal candidate for the position of Licensing & E-Resources Specialist with FLVC Library Services should possess a combination of qualifications, skills, and attributes that align with the specific responsibilities and requirements of the role. Here's a profile of an ideal candidate: A bachelor's degree in library science, information science, business administration, or a related field is a strong asset.

Licensing:

1-2 years of experience in license management, contract negotiation, and vendor relationship management within a library or similar academic environment.

E-Resources:

2 years of experience in e-resources, including acquisition, access, administration, support, and evaluation. Excellent written and verbal communication skills to interact effectively with stakeholders, including vendors, colleagues, and FLVC members. Familiarize yourself with the organization's software tools, including the Electronic Resources Management System (e.g., Alma, Consortia Manager), as this is essential for license management. Some experience in establishing and maintaining positive vendor relationships to negotiate pricing and develop beneficial licensing options. Related experience in establishing relationships with external parties may also be applicable. A team player who can collaborate effectively with FLVC stakeholders, including librarians, administrators, and colleagues, to achieve common goals. A willingness to adapt to changing technologies, licensing models, and industry trends in electronic resources. A proactive approach to problem-solving, taking initiative in projects, and seeking opportunities to enhance FLVC's library services. A working knowledge of financial principles, especially as they relate to managing a multi-million-dollar collection of e-resources. Meticulous attention to detail to manage complex licensing contracts and ensure accuracy in license records. A commitment to providing high-quality e-resources that support the teaching, learning, and research needs of students, faculty, and staff across the state. An understanding of the diverse needs and requirements of different institutions within the State University System and Florida College System. A dedication to ongoing professional development and staying current with industry best practices and trends. Overall, the ideal candidate should be a detail-oriented professional with a strong background in e-resources and vendor management and an interest in contract negotiation, combined with excellent communication skills. They should have a strategic mindset and a commitment to delivering value to FLVC's member institutions. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range The anticipated salary range is $47,000- $63,000, commensurate with education and experience. Depending on the qualifications and experience of the selected candidate, there may be some flexibility within this range. We are committed to offering competitive compensation based on skills and experience. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is open until filled. This position has been designated as eligible for primarily remote based on the current position/job functions. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.