Accounts Payable Specialist Guild Services - 3.1 Saint Paul, MN Job Details Full-time $23.50 - $27.03 an hour 14 hours ago Qualifications Microsoft Excel Accounting software Mid-level Working with high schoolers High school diploma or GED Accounting Non-profit accounting 2 years

Full Job Description Accounts Payable Specialist FLSA Status:

Full-Time, Hourly, Non-Exempt FTE:

1.0

Salary Range:

$23.50 - $27.03/

Hourly Website:

https://guildservices.org

Purpose:

This position is responsible to compute, classify, record and post data for use in maintaining accounts payable, and general ledger records, which are necessary to assure the financial health and stability of Guild Incorporated. The role of accounting and finance is to assure the efficient and ethical use of all resources received to fulfill the organization's mission of helping individuals with mental illness lead quality lives; monitor and assure compliance with business and financial laws, regulations and guidelines; and report financial results of operations for quality management of services and transparency.

Key Responsibilities:

Duties and Responsibilities:

Maintain accounts payable records to ensure timely payment of debts. Collect invoices from staff, verify totals and appropriate authorization. Code invoices accordingly. Prepare cash disbursement journals for invoices paid electronically. Monitor vendor account balances and resolve invoice discrepancies. Prepare checks for mailing and file paid invoices. Prepare EFT batches for client rent and vendor payments and send out email confirmations for rent paid when requested. Maintain EFT forms file and update authorized EFT landlord listing as necessary. Effectively present information in one-on-one and small group situations to clients, vendors, and other employees of the organization. Provide back-up coverage for the administration of accounts receivables and for accurate application of cash received according to department procedures. Year-end 1099 processing and filing. Provide support during audit such as pulling expense support as requested. Provide back-up coverage for other accounting activities. Promote an inclusive, diverse, culturally competent, and respectful work environment.

Required Skills/Abilities:

Efficiently handle mathematical calculations and focus on financial details. Understand and interpret basic instructions, short correspondence, and memos. Proficient in Excel spreadsheets and accounting software. Analyze complex activities and self-assess work completed to ensure accuracy and correct mistakes if needed. Maintain confidential information.

Education and Experience:

Post high school training or coursework in accounting and a minimum of two year's experience in use of accounting software and working knowledge of Excel spreadsheets. Experience working with public financial assistance programs and non-profit accounting is desirable.

Additional Requirements:

Must not be actively receiving services from Guild and must not have received services within the last two years.

Working Conditions:

This role primarily involves performing tasks within the Guild Administrative Offices. Guild's Employer Promise We know you do your best work when you feel supported and have the flexibility to meet all of life's demands, no matter what those demands might be. Guild is an environment where your emotional, physical, and social wellbeing matters. A place where we're motivated to care for each other and to work together to make a difference in the lives of our clients. We show up for our clients and we show up for each other. And Guild shows up for you. About Guild Guild is a Minnesota not-for-profit 501(c)(3) organization that empowers those living with mental illness and/or experiencing long-term homelessness by helping them find the tools they need to lead stable, fulfilling lives in communities of their choosing. Benefit Highlights Flexible work arrangements Autonomous managers Separate vacation, personal and sick time Modern technology (enables flexibility, communication and collaboration) Sick leave donation Supportive culture Investment in individual and group training and development Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)