HOURLY RANGE

$28.91 - $38.88 DISTINGUISHING

FEATURES OF THE CLASS

The work involves planning and coordinating the accounts payable functions as well as processing transactions for entry and posting to the account payable module at the Erie County Medical Center Corporation (ECMCC). The incumbent maintains various listings, databases, records of account and related financial information and prepares reports. Work is performed under the general supervision of a higher-ranking employee. Supervision may be exercised over lower-level Accounts Payable staff. Does related work as required.

TYPICAL WORK ACTIVITIES

Summarizes and processes transactions for entry and posting to the Accounts Payable module within the information technology systems; Maintains appropriate electronic listings, records of account, registers, vouchers, requisitions and related records; Analyzes accounts and prepares appropriate accrual entries for financial statements; Maintains accurate vendor dictionary database, including the file maintenance of IRS Form W9 and other vendor paperwork; Generates and issues IRS forms to vendors and electronically files reports to tax authorities; Ensures compliance with IRS regulations and notices for accounts payable; Processes New York State Public Authority procurement reports; Maintains outstanding check register and ensures compliance with regulations regarding escheatable property; Maintains sources of payments to vendors; Serves as liaison with vendors to resolve and reconcile invoice and purchase order discrepancies; Creates and/or initiates electronic wire transactions; Submits electronic check issuance files to financial institutions; Identifies and communicates opportunities for process improvement; Reconciles patient refunds; Maintains electronic invoice databases and records; Analyzes and reports on opportunities for savings.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of accounting and bookkeeping practices; thorough knowledge of computerized accounting, accounts payable and materials management systems; thorough knowledge of IRS and other governmental entities rules and regulations; through knowledge of New York State Public Authority procurement report requirements; good knowledge of office terminology, procedures and equipment; good knowledge of budget control; ability to prepare, maintain and analyze account records, financial statements and reports; ability to maintain confidentiality; ability to develop, prepare and make recommendations on reports from accounts payable, materials management systems and related financial records; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with a diverse constituency; ability to utilize a variety of electronic software applications; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS

Possession of a Bachelor's Degree• in Accounting, Business, Finance or closely related field and two (2) years of experience in maintaining financial records and accounts; one (1) year of which must have been in accounts payable; or: Possession of an Associate's Degree• in Accounting, Business, Finance or closely related field and four (4) years of experience in maintaining financial records and accounts; one (1) year of which must have been in accounts payable; or: Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience in maintaining financial records and accounts; one (1) year of which must have been in accounts payable; or: An equivalent combination of training and experience as defined by the limits of (A), (B) and (C). NOTE•: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm . You must pay the required evaluation fee. NOTE 2: Accounts Payable is defined, for qualifying purposes, as a company's accumulated short-term obligations owed to its creditors or vendors which have not yet been paid, not including payroll by utilizing an electronic accounts payable software that requires a three-way match between invoice, purchase order (PO) and order receipt. NOTE 3: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.