Accounting Assistant III #74-25 Newport-Mesa Unified School District - 4.2 Costa Mesa, CA Job Details Full-time $65,495.81 - $79,619.90 a year 23 hours ago Benefits Health insurance Dental insurance Vision insurance Life insurance Qualifications English Mid-level Microsoft Office 3 years High school diploma or GED Accounting Typing Clerical experience Bookkeeping Communication skills Full Job Description The Vacancy, Basic Function, Minimum Qualifications

THE VACANCY

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams. There is currently one vacancy within the Fiscal Services Division, supporting Accounting Services (working 8 hours per day, 5 days per week, 12 months per year). Please apply online at www.governmentjobs.com/careers/nmusd.

BASIC FUNCTION

Under the direction of an assigned supervisor, perform specialized and complex professional accounting and budgeting work in the development, control and analysis of assigned District budgets; prepare and maintain a variety of budgetary and statistical records and reports.

DISTINGUISHING CHARACTERISTICS

The Accounting Assistant III classification is the advanced level in the series. Incumbents in this classification perform more specialized and complex accounting and budgeting work in the development, control and analysis of assigned District budgets. Accounting Assistant I incumbents perform routine and repetitive accounting clerical duties at an assigned District department. Incumbents may assist in other accounting clerical activities in support of higher level functions or are assigned a single accounting function which is highly structured and closely supervised. Accounting Assistant II incumbents are assigned responsible accounting duties in support of ASB and school accounts at a middle school or are assigned to the Fiscal Services Department.

MINIMUM QUALIFICATIONS

EDUCATION

AND EXPERIENCE

Any combination equivalent to: graduation from high school including supplemented by course work in accounting or bookkeeping and three years accounting clerical experience. Examination Procedures And Information

THE EXAMINATION

Exam Weight Supplemental Questions:

Qualifying Written Examination:

50%

Qualifications Appraisal Interview:

50% The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying. An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list. Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with internet connection and basic Microsoft Office Suite Software. The virtual written examination is tentatively scheduled for the week of May 19th. The date of the virtual Qualifications Appraisal Interview (oral exam) is tentatively scheduled for the week of May 26th. You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment. Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District. If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the @nmusd.us and @governmentjobs.com domains to your safe senders list. Job Responsibilities

REPRESENTATIVE DUTIES

ESSENTIAL DUTIES:

Oversee the District cash revolving fund; reconcile accounts and prepare reconciliation, reimbursement and accounting reports; audit and reimburse site revolving cash accounts; process emergency payments and generate checks. Arrange and balance fiscal and financial data records; prepare trial balances and financial statements; establish and maintain journals, ledgers and other accounting records; verify the accuracy of various financial and statistical reports. Analyze and monitor restricted programs at the District level to maximize dollars already awarded; schedule periodic meetings and coordinate with administrators to verify expenditures incurred; participate in the development of plans to expend funds in a timely manner. Coordinate the budget development process for categorical budgets; receive grant documentation and budget development worksheets; communicate with program or fiscal staff to obtain additional information as necessary. Monitor and track categorical budgets and expenditures; balance fiscal data and records; verify funding amounts; analyze accounts; provide monthly District budget and accounting reports to appropriate categorical staff. Coordinate accounting and budgeting functions for an assigned department or program such as Special Education, assuring that funding is properly used within rules and regulation guidelines; prepare and monitor budget; prepare Board agenda items. Assist District staff in meeting established grant time lines for expenditures and reporting to assure compliance with the grants; provide business and accounting support to staff including budgeting, accounting, personnel, payroll, purchasing, warehousing and data processing. Utilize a computer and assigned software to monitor, analyze, control and prepare reports and other materials on financial data; operate a variety of office equipment. Train and provide work direction and guidance to accounting clerical staff members; plan, organize and review the work of assigned staff. Assist in the year-end closing of the District books. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Bookkeeping and financial record-keeping terminology, methods and practices. Preparation of comprehensive account reports. Accounting and auditing principles, practices and procedures. Modern office practices, procedures and equipment. District organization, operation and policies. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Regulations and codes relating to the categorical programs. Applicable sections of the State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy. Principles of training and providing work direction to others.

ABILITY TO

Perform specialized and complex professional accounting and budgeting work in the development, control and analysis of assigned District budgets. Balance accounts and reconcile bank statements. Interpret and apply rules, regulations, policies and procedures related to the District and applicable sections of the California Education Code. Meet schedules and time lines. Prepare, maintain and review financial records and reports. Operate a computer and assigned software. Operate standard office equipment including calculator, copier and typewriter. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others. Plan and organize work. Work independently with little direction. Type and input data at an acceptable rate of speed. Train and provide work direction to others.

WORKING CONDITIONS

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS

Dexterity of hands and fingers to operate standard office equipment. Seeing to read, post and assure the accuracy of accounting records. Hearing and speaking to exchange information. Bending at the waist, kneeling or crouching to retrieve and file materials. Sitting for extended periods of time. Ewing & Company December 1999